Special Event Permit for Olde Town Arvada

If your organization is a non-profit (501(c)(3)), you will need to provide your Tax Exempt Number. Your TIN is not your EIN. For more information, please visit the Colorado Department of Revenue.

If you are holding an event that will require the closure of a residential street, you will be required to submit a Residential Street Closure Permit. The permit requires you provide approval signatures of 80% of the residents who will be affected by the closure.

In order to apply for a Residential Street Closure, you will need to complete a Request for Revocable Temporary Street Closure Packet (PDF).

If you are holding an event which will require the closure of any street in a commercial area, you will need to apply for a Commercial Street Closure Permit. You will need to provide a list of business affected by the closure along with approval signatures from 80% of affected business owners.

In order to apply for a Commercial Street Closure, you will need to complete a Request for Revocable Temporary Street Closure for Commercial Neighborhoods packet (PDF).

Vendors selling merchandise are required to collect and remit sales tax to the City of Arvada. Special Event Coordinators are responsible for providing Revenue with a finalized vendor list before the start of the event. The vendor list should include all of the following information:

• Business Name
• Business Address
• Contact Name
• Contact Phone
• Contact Email

Revenue staff will provide the special event coordinator with a partially personalized tax form. The coordinator distributes the form to all vendors. Vendors participating in a special event are not required to have a business license, as they are covered under the special event.

In addition to the insurance certificate required by all special event applicants, applicants whose event includes outside vendors are also required to provide evidence of the vendor's liability coverage. Examples are:

• Food trucks or tent vendors
  • General Liability in the minimum amount of $1,000,000
  • Products and Completed Operations of $1,000,000
• Beer or Alcohol vendors
  • General Liability in the minimum amount of $1,000,000
  • Products and Completed Operations of $1,000,000
  • Liquor Liability of $1,000,000
• Inflatables or mechanicals such as bounce houses, amusement rides)
  • General Liability in the minimum amount of $1,000,000
  • Products and Completed Operations of $1,000,000
• Entertainment and staging (if separate from the Special Event applicant)
  • General Liability in the minimum amount of $1,000,000
  • Products and Completed Operations of $1,000,000

Please obtain documentation of the vendor's liability coverage from the vendor.

• The certificate holder box and additional insured for all certificates must read:
  The City of Arvada
  Risk Management
  8101 Ralston Road
  Arvada, CO 80002
• Policy coverage must include the date(s) of the event(s)

Note that these are the minimum requirements. Additional insurance may be required as determined solely by Risk Management for the City of Arvada. If you have questions, please contact Risk Management, 720-898-7590.

Alcohol at Private Events on Public Property

Individuals hosting private events on public property may apply for a permit to allow attendees to consume fermented malt beverages, nothing stronger. If you are planning to have alcohol at your private event, contact Parks, Golf, and Hospitality at 720-898-7393.

Alcohol at Public Events on Public Property

Any public event involving the consumption of alcohol, either sold, served or distributed by the glass, requires a Special Events Permit. These permits are jointly issued by the Arvada City Clerk's Office and the Colorado Department of Revenue to qualified non-profit organizations (501(c)(3)) registered with the Colorado Secretary of State. Applications must be submitted to the City Clerk's Office at least 45 days prior to the event. The proceeds of the event must benefit the non-profit organization. If you are planning to have alcohol at your public event, contact the City Clerk's Office at 720-898-7550.

Each participating vendor will need to complete an application and supply the event coordinator with the appropriate documentation required (health certification). The event coordinator should consolidate the vendor applications and appropriate documentation and submit a complete set with their formal Special Event Permit application. Applicants will need to identify where each food truck will be set up within the event boundaries on the site plan/site map.

The City of Arvada requires a tent permit if your event includes use of tents or temporary membrane structures that exceed 400 square-feet in area or any combination of smaller tents clustered together meeting the requirements above, will also need a permit: unless there is a 12 foot break between a cluster of smaller tents so that they do not exceed the 400 or 700 square foot requirement. Exception: Tents that are open on all sides do not require a permit unless they exceed 700 square-feet in area.

In order to apply for a Tent Permit, you will need to complete a Commercial Tenant Finish / Miscellaneous form.

The Arvada Fire Protection District (AFPD) will review the permit application for compliance with the City of Arvada adopted Fire Code. Please visit arvadafire.com to view the fire safety requirements. For more information call 303-424-3012.

For foot races taking place in the public Right-of-Way, please submit a plan or drawing showing the race route and the locations of all course marshals and/or uniformed traffic control officers along the race route. Please specify if course marshals will be equipped with safety vests, stop paddles, flags, etc. Additional course marshals may be required as a condition of approval of the permit.

Include start and finish points and all streets to be traveled.