Special Event Permit for Olde Town Arvada

Planning an event outside of Olde Town? If you have not already read the guidelines for applying for Special Event Permits, please be sure to do so. You'll find information on races, park events, and more.

Before You Begin

The following rules apply to all special events held in Olde Town

  • Olde Town Square: There is no vehicle parking allowed on Town Square
  • Olde Town Fountain: Fountain remains open to the public. Exceptions may apply.
  • Sidewalk Chalk: Sidewalk chalk is not allowed to be used on surfaces in Olde Town.
  • Electrical Outlets: Electricity is not available.
  • Generator: Generators cannot be placed on turf.
  • Petting Zoos: No petting zoo animals are allowed on turf.

Checklist for Special Event Permits in Olde Town

Items You Will Need

Please request the following from your insurance agent or broker. They will issue the certificate:

  • General Liability Certificate showing you (the Special Event applicant) as the Insured, in the minimum amount of $1,000,000 each occurrence
  • The certificate holder box and additional insured must read:
    The City of Arvada
    Risk Management
    8101 Ralston Road
    Arvada, CO 80002
  • Policy coverage must include the date(s) of the event(s)

If alcoholic beverages are served, additional requirements apply. Note that these are the minimum requirements. Additional insurance may be required as determined solely by Risk Management for the City of Arvada. If you have questions, please contact Risk Management, 720-898-7590

Items You Will Need If

If your organization is a non-profit (501(c)(3)), you will need to provide your Tax Exempt Number. Your TIN is not your EIN. For more information, please visit the Colorado Department of Revenue.

Items You May Need After Review

For information on what to provide in an Emergency Medical Plan, please email Dave Mitchell Arvada Fire Protection District Emergency Medical Services Chief at 303-424-3012. Please see the contact options on Arvada Fire Protection.

Applies to All Events

Online Application Process

  • Time: Application must be submitted at least 60 days prior to the event but not MORE than 12 months prior to the event.
  • Cost: There is a non-refundable $120 application fee (additional fees may apply).
  • Payment Types: Online with Visa or Mastercard. Some fees may require payment by check.

The City of Arvada uses eTRAKiT for the Special Event Permit application process.

Utilize the eTRAKIT Application.

Contact

For information on the Special Event permitting process, please contact Community Development at 720-898-7435 or email Planning Division.